Guidelines For Taking Possession

Guidelines For Taking Possession (Checking-In)

A Customer with an allocation upon allocation of any property, the beneficiary is required to document his/her identity, signature and complete Personal Data form of a plot or a house who has paid all stipulated charges may request to take possession of the plot after survey and beaconing be checked into the house after fully or partially completed.

For a house, he should:

  • Request to be shown the house to determine whether it is completed.
  • If completed, formally apply under his signature to the Executive Director (ES) to be checked in, attaching the following:
    1. Photocopy of final letter of allocation/reallocation.
    2. Photocopy of receipts to cover all due payments.
    3. Two recent personal Passport Photographs.
  • The Head of Estate Section then verifies and confirmsallocation/reallocation, payments and the authenticity of the Customer before endorsing request to the schedule Estate Officer in-charge of the estate underconsideration.
  • Customer then presents himself to the Estate Schedule Officer with originals of papers in (b) above for scrutiny. At this point, all requirements for full personal documentation not earlier submitted, are required of the Customer.
  • Customer then completes a checking-in form in duplicate and signs.
  • The schedule Estate Officer endorses the checking-in form and hands over the keys of the house. Later, he submits the checking-in form for counter signature of the Head of Estate Section.
  • The schedule Estate Officer endorses the checking-in form and hands over the keys of the house. Later, he submits the checking-in form for counter signature of the Head of Estate Section.
  • Original checking-in form duly endorsed by all the parties, is then released to Customer and the duplicate placed in the property file of the Customer.

If the property is a plot of land, the Customer:

  • Pays all allocation charges.
  • Obtains letter of confirmation of ownership and payment from the Estate Dept., to the Land Survey Dept.
  • Approaches the Survey Dept., collects and signs for the Survey Plan.
  • Is handed over the site by the Land surveyors who confirm back to the Estate that Survey Plan and site have been handed over to the Customer on a stated date.
  • The confirmation and checking-in form is then filed in the property file.

FORM DOWNLOADS

You can download necessary forms using the links below!
LETTER OF CHECKING IN OF OWNER-OCCUPIERS ALLOTTEE’S PERSONAL DATA ALLOTTEE’S DATA (CORPORATE CUSTOMER)

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